239-489-3600

In addition to offering best-in-class property management services, Cushman & Wakefield | Commercial Property Southwest Florida provides property management services, operations, and financial services for commercial owner’s associations. Our experts work collaboratively with your association to develop creative and innovative solutions consistent with your business goals and objectives.

PROPERTY MANAGEMENT SERVICES FOR ASSOCIATIONS

OPERATIONS

TENANTS

  • Lease administration
  • Tenant relations Compliance to lease and code requirements
  • Update new tenant and renewal information
  • Rent Collection Reports

PROPERTY INSPECTIONS

  • Common Area – Sidewalks, walkways, and dumpster areas
  • Landscaping – Grass, weeds, bushes, trees and irrigation
  • Building Exterior – cracks, paint, lighting, windows and roofs
  • Parking Lot – cracks, sealing, striping, parking stops and signs
  • Results reported to you on a regular basis

CONTRACTORS-VENDOR SELECTION

  • Establish and maintain clear scope of work
  • Administer procedures for bid invitations, bid analysis and negotiations
  • Monitor, inspect and report to you
  • Monitor and supervise all contract services
  • Ensure all vendors are licensed and insured
  • Negotiate best price from vendors
  • Volume Pricing/Preferred Vendors

QUALITY ASSURANCE PROGRAM

  • Point based audit program to ensure compliance with our property standards
  • Properties annually audited via random selection
  • Final results used to identify inefficiencies and opportunities
  • Result will be shared with you.

FINANCIAL SERVICES FOR ASSOCIATIONS

ANNUAL BUDGETING

  • Operating – Assess expenses and needs, competitive bids and monitoring
  • Capital – Project planning, budgeting and financial oversight
  • Reserves – Assess and monitor
  • Provide year end annual reports

ACCOUNTS RECEIVABLE

  • Electronic tenant e-billing
  • Collections of all rents, fees and receipts due from tenants and concessionaires
  • Monitoring of collections and delinquencies
  • Escalation process and initiation of action plan to collect rent or recommend legal counsel
  • Late notice and fee administration
  • Default and legal action as agreed with landlord
  • Communicate problems as soon as identifed

ACCOUNTS PAYABLE

  • Manage invoice receipt, processing and payment
  • Electronic invoice image storage
  • Mortgage, tax and insurance payments
  • Owner distributions
  • 1099’s

BANKING

  • Deposit checks received to bank and post to general ledger
  • Generate checks for approved operating expenses and projects
  • Reconcile bank account(s)

FINANCIAL STATEMENTS & MONTHLY REPORTING

  • Income Statement of Operations – Profit & Loss
    (Current Month and Year to Date)
  • Rent Roll
  • Property Inspection Report
  • Accounts Receivable Aging & Delinquencies
  • Accounts Payable Expense Detail and Check Register
  • Bank Statements and Reconciliation
  • Detailed General Ledger
  • Provided monthly reports

SALES TAX

  • Sales tax collection and remittance
    (Commercial only)

CAM RECOVERIES

  • Annual reconciliation and true up
    (Commercial only)

COMPLIANCE & DOCUMENT RETENTION

  • Transactional documents – A/R, A/P and Banking
  • Contracts, notices and reports on behalf of the client
  • Vendor and Tenant (Commercial) proof of insurance

ECONOMIC AND FINANCIAL ANALYSIS

  • Ongoing analysis and evaluation of property operations
  • Recommendations to enhance value – including but not limited to:
    • Property improvements
    • Low cost effective curb appeal enhancements
    • Implementation of a long-range plan consistent with owner objectives and direction
  • Ongoing review of critical areas of the property such as utility usage, energy management, and vendor performance provided to you